Publish, pause and delete

Editing a workflow never changes what is running until you decide.

The three statuses

Status	Meaning	Does it run?	Counts toward the plan limit?
Draft	Never published.	No	No
Active	Has a published version and is on.	Yes	Yes
Paused	Has a published version but is off.	No	No

Draft and published version

Every workflow has two copies:

• The draft, which is what you see and edit in the editor.
• The published version, which is what runs when the event happens.

While you edit, the published version keeps running unchanged. If the two differ, the editor shows Unpublished changes and the button reads Publish changes.

Save the draft

Save draft (or Cmd+S / Ctrl+S on desktop) saves the name and steps. It does not validate anything or affect what is running, so you can save work in progress. The name is required: if you leave it empty you see “Give the workflow a name.”

Publish

Publish (or Publish changes) does three things:

1. Checks that the draft is complete. If something is missing, it does not publish and shows “To fix before publishing: N” with each problem highlighted on its step.
2. Checks your plan if the workflow was not active. If you already reached the maximum of active workflows, you see “Your plan allows N active workflows. Pause one or upgrade to publish this one.”
3. Copies the draft to the published version, bumps the version number and makes the workflow Active.

Publishing changes to a workflow that was already active does not use another slot.

The name and plan limit messages currently appear in Spanish in the app.

What happens to runs in progress

Each run keeps a copy of the version published when the event happened. If you publish changes, runs already queued or waiting finish with the previous version; new ones use the new version.

That way a change never leaves a run halfway with steps that no longer exist.

Pause and resume

From the editor’s More actions menu:

• Pause turns the workflow off. It stops creating new runs and frees its slot in the plan limit. You see “Workflow paused”.
• Resume turns it back on with its latest published version. If your plan has no room, you see the same limit message as when publishing. You see “Workflow resumed”.

Only a workflow that has been published at least once can be paused or resumed. A draft shows “Publish the workflow before pausing or resuming it.”

Events that happen while it is paused are not recovered when you resume. Waiting runs whose wait ends while it is still paused are canceled; if you resume before, they continue.

Duplicate

Duplicate creates a new workflow named “Name (copy)” with a copy of the draft. The copy starts as a Draft, with no run history, and must be published separately. It is the quick way to have two similar workflows with different triggers.

Delete

Delete workflow deletes the workflow and all its run history, including queued or waiting runs. It cannot be undone. Cord asks you to confirm first.

What the workflow already did is not deleted: tasks it created stay in Tasks, emails were already sent, and Slack messages and HubSpot notes stay where they are.

Change log

Creating, publishing, pausing, resuming, deleting, retrying or canceling a run is recorded in Settings › Audit log, with who did it and when.

Next

• Runs and errors
• Limits